Sample and Group Identification

The following information applies to the : CAL3K-AP , CAL3K-A , CAL3K-U, CAL3K-F.


All DDS Calorimeters' Oxygen Bomb Calorimeter Systems have a 16 character sample identification (SID) and a 16 character group identification (GID) to identify samples and sample groups. The SID and the GID can be entered from the keyboard or via a Bar-code scanner. In the absence of any SID entry the SID is automatically incremented and the GID remains valid.

However, if a bar-code scanner is used, and a duplicate sample is scanned, then two methods are possible to uniquely identify each.

METHOD A : ADD MANUAL CHARACTERS TO THE BAR-CODE

This feature must be enabled in the "SYSTEM DEFINITION" via a PC. Once enabled it allows the manual entering of additional characters via the keyboard. After the additional characters (up to the total of 16) the enter key terminates the SID.

METHOD B : IT IS ALWAYS ACTIVE REGARDLESS OF METHOD A

Once a SID sequence is entered from the keyboard or a bar-code scanner (including additional characters) the memory is scanned for a duplicate sequence and if found, an additional 2 characters are appended to the 16 character SID. The additional characters are incremented from 01 to 99, thus allowing 100 duplicates with the same 16 character SID. If a duplicate is found then the operator is notified with a suitable message.

In all EXTERNAL communications the SID consists of 18 characters. Note that the appended two characters can't be set by the operator or a bar-code scanner.


Entering the Sample Identification and Group Identification

CAL3K Keyboard Commands - Escape Key | DDS Calorimeters Exit, Clear Command Entry
CAL3K Keyboard Commands - F2 Key | DDS Calorimeters Start of command, Sample ID
CAL3K Keyboard Commands - Enter Key | DDS Calorimeters Accept Command
OR
CAL3K Keyboard Commands - Escape Key | DDS Calorimeters Exit, Clear Command Entry
CAL3K Keyboard Commands - S Key | DDS CalorimetersCAL3K Keyboard Commands - A Key | DDS CalorimetersCAL3K Keyboard Commands - M Key | DDS Calorimeters Start of command, Sample ID
CAL3K Keyboard Commands - Enter Key | DDS Calorimeters Accept Command

Then the present SID is displayed. Enter a new sequence as required. Then press Enter.

CAL3K Keyboard Commands - S Key | DDS CalorimetersCAL3K Keyboard Commands - A Key | DDS CalorimetersCAL3K Keyboard Commands - M Key | DDS CalorimetersCAL3K Keyboard Commands - 1 Key | DDS Calorimeters Start of command, Sample ID
CAL3K Keyboard Commands - Enter Key | DDS Calorimeters Accept Command

Once entered the SID appears in the top line.

AUTO INCREMENTING SID

If the last character is a letter, then the letter is incremented to the next letter following. If it is a number then the number is incremented. Beyond ā€˜Zā€™ or ā€˜9ā€™ the second last digit is incremented in the same fashion. And so on.

Please note that the SID is important to locate and identify the sample. The Date and Time is equally important. Both are used for storing and retrieving results.

If the SID is shorter than 16 characters and followed by spaces then the last NON-SPACE character is incremented!

GID ENTRY

Press GROUP IDENTIFIER or F3, followed by enter, the GID letters, Enter

CAL3K Keyboard Commands - Escape Key | DDS Calorimeters Exit, Clear command entry
CAL3K Keyboard Commands - G Key | DDS Calorimeters Start of command, Group ID
CAL3K Keyboard Commands - Enter Key | DDS Calorimeters Accept Command
CAL3K Keyboard Commands - G Key | DDS CalorimetersCAL3K Keyboard Commands - 0 Key | DDS CalorimetersCAL3K Keyboard Commands - 1 Key | DDS Calorimeters Value, Group ID No
CAL3K Keyboard Commands - Enter Key | DDS Calorimeters Accept Value
OR
CAL3K Keyboard Commands - Escape Key | DDS Calorimeters Exit, Clear command entry
CAL3K Keyboard Commands - F3 Key | DDS Calorimeters Start of command, Group ID
CAL3K Keyboard Commands - Enter Key | DDS Calorimeters Accept Command
CAL3K Keyboard Commands - G Key | DDS CalorimetersCAL3K Keyboard Commands - 0 Key | DDS CalorimetersCAL3K Keyboard Commands - 1 Key | DDS Calorimeters Value, Group ID No
CAL3K Keyboard Commands - Enter Key | DDS Calorimeters Accept Value

SAMPLE IDENTIFICATION

The Sample Identification uniquely identifies every determination for further reference. It is attached to EVERY record. The SID is complemented with a GROUP IDENTIFICATION (GID), which is not unique, but can identify a test-series or a customer.

SID FORMAT : Max. 16 characters e.g. THISISMYTEST1000 (16)
SERIES (6)

In addition to the 16 character SID there are two extension characters, which are NOT operator controlled. Any printout (LIMS) or any data retrieval includes the 2 extension characters. In short : The SID presented to the outside world is 18 characters, but the operator can only use 16 characters.

OPTIONS : The SID, when entering through a bar code reader, can be "appended" by an extra entry. This feature must be enabled in the SYSTEM DEFINITION: "ADD TO BARCODE".

OPERATIONS

A : If the SID is not entered through the keyboard or a barcode scanner then the SID is incremented automatically. If the LAST digit is a number then it is incremented to the next higher number. If the last digit is a letter then it is incremented to the next letter.

Example TEST
TESU Letter incremented

B : If a SID is entered (Keyboard or Bar Code) then the memory is searched for a duplicate SID and if found the next higher extension is added to the 16 entered characters. Thus up to 99 duplicates can be performed with the same 16 character SID.

Example MYTEST 1
MYTEST 2

Note that the SID extension is numerical!


C : If the "ADD TO BARCODE" option is enabled then a letter or number can be added after the bar code entry :

Example DOGFOOD Primary Entry
DOGFOOD011 Added entry "011" to indicate a derivative.

Note : The primary plus the added entry must not exceed 16 characters!


D : If the primary + added SID exists in memory then the "extension" is incremented to the next higher one, as in B above.


The SID system was designed to appeal to every laboratory application. Of course, one can achieve the same with varied combinations of SID and GID. Whatever application you have, the CAL3K Sample Identification can take care of it.

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